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Job Description

Under the supervision of the general coordinator, you are responsible for donor proposals and reports writing. You work in close collaboration with the program coordinator and the desk at the HQ. You ensure compliance with donor requirements, rules and regulations dissemination and acceptance by key staff.

More specifically, you will be in charge of:

Donors proposals and reports Writing

Proposals

Support and work together with the desk, the general coordinator and the program coordinator for the writing of any proposals
Provide timelines and ensure timely submission to HQ
Make sure that the proposal match MdM strategy in Borno
Support the program coordinator by taking the lead in the writing of certain parts of the proposal (non-technical part) and help in the compilation of the different contributions
Work in close collaboration with medical, logistics, HR and finance departments to ensure consistency among the different components of the proposal – i.e. logframe, budget, procurement needs, narrative
Review the different contributions (especially from the program department), share comments to the team to ensure the quality of the document
Make sure that all indicators are acceptable and target realistic, in collaboration with the program coordinator and the M&E supervisor
Be the focal point at mission level for HQ (Desk, Public and Institutional Funding Unit, program support officer) and consider donor compliance and guidelines to ensure adherence

Donor reporting

Support country mission in the coordination and the writing of donor reports
Ensure timely submission of reports to HQ
Ensure adherence to donor deadlines, including developing and disseminating timelines to relevant staff
Follow up on mission-level reporting and ensure that documents are submitted on time
Support the program coordinator by taking the lead in the writing of certain parts of the reports (non-technical part) and help in the compilation of the different contributions
Work in close collaboration with medical, logistics and finance departments, to ensure consistency among the different components of the reports
Act as a focal point for report related queries, e.g. templates and compliance, in collaboration with the Public and Institutional Funding Unit

Internal reporting

Take the lead in the preparation of the monthly MdM situation report, by liaising with the different mission departments to get and review their contribution

Donor Engagement

Maintain overview of all donor requirements, rules and regulations; ensure their good dissemination and acceptance by key staffs
Carry out regular donor mapping exercises and in identify new funding opportunities in line with the country programme’s strategy
Maintain a database of current and expected call for proposals
On request of the general coordinator, approach relevant donors for potential funding
On request of the general coordinator, attend to meetings with donors
Support the mission in the organization of external audit or evaluation

Memorandum of Understanding (MoU)/Partnership Agreements

Support the program coordinator in the writing of needed operational MOU or amendments (for instance: Ministry of Health, UNICEF, other INGO or UN agency)
Take the lead in the preparation or review of MOU between MdM France and other MdM chapters
Act as focal point for HQ and liaise in priority with the Desk, the legal department and the international network


mployee
Fixed-term contract
0
6 months

Starting date: June 1st 2020
Gross monthly salary: 2.548 euros
Premium equal to one month salary paid in two instalments - minimum of 6 months seniority required
Expatriation bonus (10% gross salary per month)
Transportation cost, vaccines and visas covered
Guesthouse housing
22.5 RTT (recovery days) per year
5 weeks of paid leaves per year
Break policy every 3 months
Health insurance (60% covered by MdM, 40% by the employee)
Insurance (repatriation…)

Médecins du Monde promotes trainings and internal mobility

Training & Experience
Master degree in the following or related field: development, international relations, humanitarian management
At least 2 years of experience in a similar role
Experience of writing proposals/reports
Demonstrated experience of coordinating and preparing strong narrative and financial reports for a variety of donors
Experience developing and working with project budgets
Understanding of donor compliance, especially for OFDA, GMOFA, ECHO
Experience in humanitarian and development context highly appreciated
Experience in multi-donors’ budgets and multi-countries grants
Training and capacity-building experience

Soft skills
Excellent level of communication both written and oral
Good personal organizational skills, including time management, and ability to meet deadlines
Ability to work under a minimum of supervision, autonomous
Reactivity, anticipation, adaptability, capacity to take initiatives
Organisational skills, rigor, detail oriented
Ability to classify and to manage priorities
Listening and diplomacy skills
Team spirit
Ability to work in unstable and volatile context

Hard skills
Excellent knowledge of Windows environment (word, excel)

Languages: English is mandatory, knowledge of French would be an asset.
You are committed to MdM’s values as an organisation and motivated by its non-statutory, NFP model.